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TAPA STANDARDS – FAQ Section

We are concerned about privacy compliance and keeping records of interviews for later use. Can you provide any guidance on what to look for when auditing TSR E.8? TSR E.8 Re-hiring: Procedures are in place to prevent LSP/Applicant from re-hiring workforce if denial/termination criteria are still valid. Note: Records are reviewed prior to re-hiring (Ex: background of previously terminated personnel or rejected applicants previously denied employment).

This requires a procedure to be available and in place that reduces the likelihood that a former member of the workforce could be rehired when they may still be considered as unsuitable. It could be they do not meet the hiring standards of the LSP/Applicant due to a previous employment event. All procedures are expected to meet local legal requirements. The note below the requirement is advisory and the intent is to help the LSP/Applicant or Auditor implement/seek evidence that supports the requirement. There may be many other ways to demonstrate compliance.

·         These additional questions may help when assessing your compliance: -

a.       Do your hiring procedures include referencing information on ex-workers that are re-applying for work? Typically, this is a permanent record kept by HR confirming the person previously worked for them and the reason they left employment.

b.      Do you have denial/termination criteria for all job applicants?

c.       If ex workers were terminated for performance/disciplinary reasons, is this information available to the persons making the hiring decision?

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